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Frequently Asked Questions
OPENING A NEW
IFTA ACCOUNT

OPENING A NEW IFTA ACCOUNT

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1. What is the International Fuel Tax Agreement (IFTA)?

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  • IFTA is an agreement among the lower 48 U.S. states and Canadian provinces to simplify the reporting of fuel use by motor carriers operating in multiple jurisdictions. It allows carriers to file one quarterly fuel tax report with their base jurisdiction.

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2. Who needs to register for an IFTA account?

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  • Motor carriers operating commercial vehicles in two or more jurisdictions that meet specific criteria must register for an IFTA account. This typically includes vehicles over 26,000 pounds or with three or more axles, regardless of weight.

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3. How do I apply for an IFTA account?

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4. What documentation is required for IFTA registration?

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​   Required documentation typically includes:

  • Business information (name, address, and contact details)

  • Vehicle information (VINs, weight, etc.)

  • Proof of vehicle ownership (title or lease agreement)

  • Proofs of residency or physical business location

  • Proof of insurance

  • Active USDOT number & MC Number (Operating Authority)

  • Specific requirements may vary by jurisdiction.

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5. How long does it take to get approved for an IFTA account?

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  • Processing times vary by jurisdiction, but it typically takes a few weeks to get approved for an IFTA account, assuming all required documentation is complete and accurate.

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6. What are the costs associated with IFTA registration?

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  • Costs can include application fees, decal fees, and possibly other administrative fees. The specific fees vary by jurisdiction.

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7. How do I report fuel use under IFTA?

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  • You must file quarterly IFTA reports with your base jurisdiction, detailing the miles traveled and fuel purchased in each jurisdiction. The reports are used to calculate the fuel taxes owed or credited. Contact us for services at 464-300-8654 or by email at  info@drivetruckinglogistics.com

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8. What are the record-keeping requirements for IFTA?

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  • You must maintain detailed records of mileage traveled and fuel purchased in each jurisdiction, including trip sheets, fuel receipts, and purchase records. These records must be kept for a specified period (usually 4 years) and may be subject to audit.

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9. How do I obtain IFTA decals?

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  • Once your IFTA application is approved, your base jurisdiction will issue IFTA decals for your vehicles. These decals must be displayed on each qualified vehicle in your fleet.

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10. What happens if I fail to file IFTA reports or pay taxes?

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  • Failure to file reports or pay taxes on time can result in penalties, interest charges, suspension of your IFTA license, and possibly being barred from operating in certain jurisdictions. Compliance is crucial to avoid these consequences.

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11. Can I add or remove vehicles from my IFTA account?

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  • Yes, you can add or remove vehicles from your IFTA account as your fleet changes. Contact us for services at 464-300-8654 or by email at  info@drivetruckinglogistics.com

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12. Where can I find more information or assistance?

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